For many people who are considered great at managing their time, there is one thing they swear by — they think in tomatoes instead of in hours. This might seem silly at first, but many people have improved their focus and beat procrastination effectively using one life-changing method: the Pomodoro Technique.
Essentially, the Pomodoro Technique is an effective time management method that works by alternating pomodoros (in Italian, it means tomato) or focused work sessions with frequent short breaks in between.
The frequent short breaks are important as they can help ensure there is sustained concentration and mental fatigue is avoided.
The Pomodoro Technique would be a great tool for those who:
- Prefer and enjoy gamified goal-setting
- Are enthusiastic when it comes to how much you want to get done in a day
- Are easily distracted
- Often work beyond the point of optimal productivity
- Have much open-ended work that would require unlimited time (i.e., researching for a blog post or studying for an exam)
What is the Pomodoro Technique Exactly?
First developed in the 1980s, this technique was created by Francesco Cirillo. Then a university student, Cirillo struggled to complete his assignments and focus on his studies.
So he challenged himself to commit to ten minutes of focused study time to avoid feeling overwhelmed.
Cirillo used a tomato-shaped kitchen timer for the challenge, and the Pomodoro technique was born.
While he wrote a 130-page book about the Pomodoro method, the technique’s best strength is its simplicity.
The Pomodoro Technique can be summed up in a few sentences:
- Prepare a timer and get a to-do list.
- Set your timer for 25 minutes and focus on the task (this means you avoid doing anything else) until the timer rings.
- As soon as each session ends, mark it off as one Pomodoro.
- Then enjoy a five-minute break.
- After you have done four pomodoros, take a more restorative and longer break (around 15 to 30 minutes).
Pomodoro Technique’s 25-minute work sprints are considered the core of the method. However, you must also remember three cardinal rules when practicing.
Adhering to these rules can help you get the most out of each interval you take.
1. Break down complicated projects.
If a specific task requires more than four pomodoros, you must divide it into more actionable and smaller steps. Following this rule can help warrant that you will progress no matter how complex the project.
2. Group small tasks together.
Tasks and projects that will require less than one pomodoro should be combined with other tasks that are also simple. For instance, setting vet appointments, writing rent checks, or creating a to-do list can be done in a single pomodoro session.
3. Once set, the pomodoro timer must ring.
The pomodoro should be considered an indivisible time unit and should not be broken. This means you should refrain from checking on team chats, text messages, or incoming emails or giving in to distractions while working on a task for 25 minutes.
Anything that needs your attention, like work requests, tasks, ideas, etc., should be noted and included in your list. If the disruption is important, use your 5-minute break to tend to it and start again after.
You also need to note the common distractions so you can find ways to avoid them effectively.
How You Can Benefit from the Pomodoro Technique
Below are the many remarkable benefits of the Pomodoro Technique and how it can help enrich both your personal and professional life:
Helps make tasks less daunting
Since tasks are broken down into smaller and bite-sized pieces, it makes them less intimidating. As a result, it can help reduce stress on your workload.
Many get overwhelmed by some tasks because they are too massive.
When reduced into smaller segments, they become less overwhelming and less stressful to deal with.
Helps enhance work quantity and quality
When you give yourself 25 minutes to complete a task, you will be surprised by how much value you can add to the task or project.
Within the set time, it’s easier to put your best work out instantly rather than procrastinating and putting it off until the last minute.
Helps prevent mental exhaustion
Forcing yourself to work consistently for many hours can create mental fatigue that leads to mental exhaustion.
Short but well-timed breaks can help you effectively avoid burnout.
Apart from helping ensure you can check tasks off your list, they can also help promote conserving your mental energy.
Helps break the multitasking habit
Many can become unfocused when they multitask. However, doing so many things simultaneously will hamper your focus and compromise your work quality.
With the Pomodoro Technique, you can effectively avoid multitasking because it requires you to focus on only one task at a time.
Helps improve concentration and attention span
A boost of concentration can go a long way in today’s modern age. With so many distractions around, people’s attention spans have become increasingly shorter.
The Pomodoro Technique is one creative solution that can dramatically improve your concentration and help you conserve time and energy.
Helps make planning easier
Giving yourself an indefinite time to complete a specific task can mean you can procrastinate and work on it longer than required. Understandably, this can also mean wasting your time and cramming.
This can also mean you will work longer hours and compromise your life-work balance.
The Pomodoro Technique allows you to plan your day more accurately.
The time limits you will set will ensure you will not work longer than the periods you have chosen to allocate.
Better planning can pay off big time. For starters, you will have more time for self-care practices that can help enhance your quality of life.
Helps increase willpower and accountability
It can be difficult to take on a project when you have so many other tasks pending.
However, knowing that you have to work and focus for 25 minutes makes the process more manageable.
This also makes it a lot easier for you to have the willpower to get started.
Moreover, the Pomodoro Technique also gives you a sense of accountability.
When you list your tasks and give yourself a set amount of time to accomplish them, you can easily see what you need to prioritize and what you still need to tackle.
This helps you better manage your tasks and your time.
Helps boost motivation
Deadlines can motivate you to get work done. Undoubtedly, focusing on your tasks is easier when you know time limits are set in place.
Time limits and deadlines also help ensure that you can make the most of your time.
The Pomodoro Technique can motivate you to make the most of the 25 minutes of work.
The benefits the Pomodoro Technique provides cannot be overstated.
This technique can help you break down massive tasks into smaller and more manageable ones.
Ultimately, the technique will allow you to spread your time, focus, and productivity throughout the day.
The technique has also helped millions of people to adopt a smarter and more personal approach to time management.
The beauty of the Pomodoro Technique lies in its creativity, adaptability, and simplicity.